Are you a busy mom who is getting ready to transition from summer to back to school? In this episode of “The Purpose Driven Mom Show,” Cara discusses back to school routines to help moms transition smoothly from summer to the school year.
The transition from summer to back to school schedules can be overwhelming and hectic. Cara chats about the importance of routines because it means it involves less decision making and more time to focus on other things related to your self care and interests. For example, evening routines are a great way to make the mornings easier, close out the day and focus on something relaxing. Think about prepping lunches for the following day, getting bags packed for evening activities during the week or reading a book.
Pre-planning weekly tasks can really save you a lot of time and help you stay organized with all of the to-dos that occur during the back to school season. Whether it be tasks for working on your business, getting chores done or planning for upcoming events, taking the time to sit down and pre-plan for bigger goals will help keep things on track. Utilize time blocks to create systems to run your day!
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4:37 The significance of establishing morning and evening routines
5:22 The key components of an effective evening routine
13:42 The importance of pre-planning weekly goals and tasks to stay organized
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Cara Harvey 00:00:03 Welcome to the Purpose Driven Moms show here at A Purpose Driven Mom, we believe that it’s possible to manage your home, work on your personal goals, and grow and scale an online business. Most productivity tips out there tell you to hustle more and make you feel shame about not being motivated enough. And we’re here to dispel this myth. I’m Kara Harvey and I am on a mission to help work at home. Moms realize that they have the power to go after their dreams, take care of themselves, and manage their home without perfectionism, guilt, or having to sacrifice their sleep. If you’re ready to shift your thinking around productivity and get some practical tips to help you manage your mom life, toss your earbuds in while you fold the laundry. And let’s do this! Welcome to the Purpose Driven Mom Show, episode 419. Today we’re talking about Back to School. I know, I know. And it’s actually interesting because I’m recording this in June. If you’ve been here for a bit, you know that I love to batch.
Cara Harvey 00:00:56 So I’ve been batching my episodes because and I’m gonna talk a little bit about this today. My kids didn’t have camp most of the summer where they were home, and I knew that if I wanted to be able to prioritize time with them, I would have to get them batched. So I’m talking about back to school routines now. It’s going to air in August, so Kara and August is going to be so thankful to listen to this episode. I love when that happens Actually, when I’ll listen to an old episode I’ve done, you know, we’ve got over 400 episodes, which is like actually mind boggling to think about. But I go back and I listen to Kara sometimes from the past, and I’m like, you knew what you were talking about. Thanks, Kara. So listen, today we’re talking about back to school, and if it’s early August, depending on where you live, your kids are going back to school. Now, if you’re over on the East Coast like we are, you probably have about another month.
Cara Harvey 00:01:39 But don’t take me out because we got to talk about it now. It’s interesting. I grew up in Jersey and we always started school after Labor Day. We never started that early. My kids in PA, we start in August, we end early June. And so it feels it feels weird to me. It’s taken me a couple of years to be like, fine, I guess we’ll talk about Back to School in August, but it’s real. And I want you to start wrapping your brain a little bit around it and around kind of what you want Back-To-School season to look like for you when it comes to home, when it comes to your routines and when it comes to work. Because here’s the thing you need back to school routines for yourself. Routines matter so much. When I don’t have routines for myself, I find myself kind of floating through. I’m like, what am I supposed to be doing? When am I supposed to be doing it? And I waste a lot of time. Case in point this morning my kids are at camp.
Cara Harvey 00:02:27 This is the week in the summer. The last week my kids are at a full day camp at the same time, so I knew I had to work. And I sat down and I thought, I don’t even know what I’m supposed to be doing right now. But I had a work routine, so I was able to plug into that work routine and not use my brain. The goal of routines is to have to make less decisions. When you can think about your routines that way, that I’m trying to just make less decisions. It’s like self-care. Having routines does not have to box you in. I know a lot of people think, oh, I can’t have these back to school routine, that I can’t even think about it. I just want to be a little more flowy. I’ll tell you, I’m pretty Type-A. I like my routines lately, though. If we joke. Me and my friends, we call her nature Cara. She came back from camping and I’m very much more go with the flow for me.
Cara Harvey 00:03:10 Like, let’s be real for me. But I still like my rhythms. It matters so much because it allows me to feel as predictable as it can. I can’t control everything, right? But it allows me to also kind of have a flow to my day and feel less stressed because I know what’s going to happen. It also is helpful for your kids. And listen, I’m going to do episodes on routines for your kids. I talk about that a lot today. I want to talk about you. Lean in, you and me. We are going to talk about the routines for you. How often is it that stuff is just kid focused, right? It’s not always mom focused. And I want to focus on you, which is another reason I will sidebar and invite you to the Purpose Driven Mom conference. Hopefully, if this is recording, since we’re not going to cut it out, we still, if we have tickets available, go to a Purpose Driven Moms conference so we can focus on you.
Cara Harvey 00:03:50 Not your parenting, not your business, just you. But I want to talk to you today about your routines and why you need them. Because transitioning from school, I’m sorry, from the summer to school can be very challenging. It can be very hard. And when you’re trying to run your online business or your work from home job, or you work out of the home job at the same time, it feels like you went from this place where schedules were a little more fluid to like, oh my gosh, like, what is it? The Kevin McCallister like, if you’re watching on YouTube, like, you know, like that scream of all the demands are here and listen. And I’m feeling it now. We’ve had a very light and loose summer. But August, once August starts, my son is starting football. Football practice is four nights a week now. My son is about to be seven, which is I can’t even I don’t know anything about. He’s about 37 and he’s starting tackle football for the first time four nights a week in August.
Cara Harvey 00:04:37 So there goes that. So it’s already starting right. The sport’s already starting back up the flow, the flexibility. I’m losing it. But I still need my routines for me to keep my sanity. I want to start with your bookends, which is your morning and your evening, because those are the two routines that you can control. You can control what you do first thing in the morning, and you can control the last thing you do before you go to bed. The rest of the day is kind of a crapshoot, and we’re going to talk about what I think makes a really strong back to school routine for you as a mom. Okay. I think the evening routine is probably the most important routine that you actually have. A lot of people like to start in the morning. I think it needs to be the evening. An evening routine should do three things. It should close out your day, it should set up tomorrow, and it should be something for you. And I try to do that every night.
Cara Harvey 00:05:22 When you’re getting into backpacks back to school season, that’s a tongue twister. When you’re getting into back to school season, you need to get your flows going. So what are some things you want to do to close out your family day? Because we’ll talk about your workday in a second so that you can start the day strong in the morning. It’s really going to matter. All right. Close out our day. What are we doing? Number one is I always make lunches I say always that was cute. 80%, 80% of the time I make lunches for the next day. My kids don’t love the hot lunch. It is what it is if they like it. We started last year with them making their lunches. I’m going to try that again this school year. My kids do have to pack their own snack, and they have to put their lunch like the bento box inside the bag and put it, like away. But typically I’m doing the chopping and stuff, but I want them to do it more.
Cara Harvey 00:06:05 But whatever. Make the lunches. Make sure lunches are made before you get up in the morning. Anything I can do to make my mornings smoother and have less decisions to make while I’m fighting everybody to get their hair done and their shoes on is beautiful for me, so I highly recommend you make any sort of meals. This includes meals for you. Now I work from home, I can just go and get my lunch, but that takes a little bit extra time. If I can save the five minutes it takes to chop up my stuff for my salad or make my sandwich, I’m going to do it. And I want you to do the same. Don’t just make the kids lunches. Make yours as well. If you’re working from home, or at least create a planner on what you’re going to eat. That way you don’t have to think about it. I’m going to pause to invite you to something brand new we’re doing here at TPM, and that is the very first in-person, Purpose Driven Mom conference.
Cara Harvey 00:06:57 September 28th and 29th, I am hosting an event right here in Philadelphia that you can attend where we can be together live. The goal of this conference is to help you decide what dreams you want to work on, what goals matter to you, and to really embrace the person you are now in motherhood. We’re going to spend time mapping out the end of your year, creating time blocks for you to work on these dreams and goals. And I have three incredible guest speakers coming to help you embrace and love your mom life journey and go after your goals and dreams. This event is been on my heart for years, and if you go to a purpose driven romcom conference, you can hear and read all about it. And I want to let you know that this event will sell out. We will be capping around 60 attendees, so as soon as it sells out, it is done. I want you to head to a Purpose Driven mom.com/conference, or check out the Shownotes for the link and come join us in Philadelphia.
Cara Harvey 00:07:49 We are going to have the most incredible experience. It is in September. You have enough time to plan to make it happen, to tell a friend. We cannot wait to see you at the Purpose Driven conference and have some in real life time together again. That’s September 28th and 29th, and you can go to a purpose driven Nme.com conference to learn more. Speaking of planning, look at your schedule for tomorrow. What is my work schedule? What is my home schedule? What activities do we have? I then set up anything I need that for that day. So I mentioned football. So be our first year pads the whole nine right? So during the school year football it goes down to three nights a week. What is what is what a treat. But listen I sidebar here like I know I’m doing it to myself and I signed my kid up for it, but it doesn’t mean I can’t, you know, commiserate that it’s a time consuming thing. My daughter has cheer, my son has football, so I might I want to pull everything aside because this is when if something isn’t washed, you want to wash it.
Cara Harvey 00:08:41 Because I don’t want to spend my workday when my kids are at school doing anything but work at all. Right? And so if I need to wash it, I’m going to wash it. I have my kids pick out their clothes the night before. All the things that set up your morning. Okay. We look at the schedule and we make sure this is so helpful for me, my husband, because of our schedules, three kids, all that. So I can say, hey, listen, this is what’s going on. Here’s where we need driving. who’s taking who, where I can text a friend if we need help, do that the night before so that you’re not scrambling in the morning. Because again, we’re talking bookends first and we’re going to talk about your workday. You want your workday to be your workday. And if you worked outside of the home, you wouldn’t be doing your laundry during the day. Correct. So I want you to treat it similarly as much as you can.
Cara Harvey 00:09:19 We are flexible. It’s why we work from home. Like, I love the fact that if I have to do laundry during the day, which I do, I can. But but don’t make it the norm. What else can you do to kind of close out the night? This is where I load my dishwasher. This one is a 90% of the time, because I would rather have my dishwasher loaded at the end of the night. So then in the morning I unload and then I can just go throughout my day. It doesn’t take as long. We do a 15 minute pickup at night. This allows me to feel like the cluttered mess is gone. Everyone helps in that. And then also I just kind of track. I go through my goal, my personal goals. I go through my checklist. This is part of when I’m planning the next day and then I do something for me. Whether it’s read a book, do a little bit of a craft, scroll my phone, I just do something for myself to feel rejuvenated.
Cara Harvey 00:10:03 You need that. Okay? Now you can control the end of the day. Even if you’re exhausted, you can control it. You can also control the other bucket. That’s the morning. So what kind of routines do you need as a mom? This is where I’m going to encourage you to try to keep a consistent wake up time. I woke up about the same. I wake up typically around 6:00 during the school year. Some days I like to get up a little bit earlier just so I can have more, more time for workout or whatever. But 6:00 tends to be enough sleep for my body and enough time to get what I need done. So during the summer, I tried to keep my wake up time still between 6 and 630. Now, obviously on the days my kids had camp, I had to keep the schedule to get there, but on the days they don’t have camp. I also do like to get up at that time so I can try to keep it the same. Now, if you didn’t do that this summer, that’s okay.
Cara Harvey 00:10:42 But I want you to think about the school year of like, what time do I want to get up so I can have my morning where I can incorporate what I need. This is the self-care time for me. This is where I work out. This is where I might do some reading. This is where I do my Duolingo. I’m like learning a language. I do my photo calling. I work on personal goals then so that I can start my day doing something for me. I need that because as moms, this second, my foot hits the floor, right? We know this. Your feet hit the floor, somebody needs you I and it’s exhausting. It’s really tiresome. So again, notice how at the end of the day, I’m like, you need something for you. And at the beginning of the day you need something for you. And then I give myself buffer because we’re getting the kids ready. We’re doing the hair. We’re arguing about whatever shoes, whatever we’re whatever the morning is leading us to.
Cara Harvey 00:11:25 Right. And this allows me to start my foot off right before everybody gets to school. I walk my kids to school. so we have a little more time. If your kids are on the bus, you might be a little bit, you know, more tight. Think about that. Okay. So those are the personal ones for you the morning and the evening. Do you want to talk about our workday? Let’s do it as a work at home mom. It’s really hard if you don’t have any routines. It is very easy to just go about your day doing stuff around the house and not getting work done because the laundry needs you. The phone calls need you, etc. now I do things for my home sometimes during the day, right? Like just now before I recorded this, I put dinner in the crock pot and I put my laundry in the dryer. All right, it’s not saying I’m not doing anything. I’m completely saying, oh, no, I’m gonna pretend I’m not here, but I don’t want to spend my time during my workday.
Cara Harvey 00:12:09 Those precious hours I have that are uninterrupted doing things besides work. And so what really, really allows me to have a nice work schedule is this I time block and I have talked about time blocking forever. You can listen to a ton of episodes because it works. The theory of time blocking is to say I have a couple hours of time. I’m going to chunk it around natural activities, lunch, whatever, pick up, drop off, and then I’m going to theme. Now, if you’ve not listened to episodes about me theming, maybe if we can try to remember to get some of those in the show notes over at Appropriate mom.com/podcast 419 about time blocking because I want to tell you about the themes, friend. This is the best thing to get back on track for work. If you’ve been more fluid in the summer like I have, right? I mentioned my kids were not going to camps really, so I pretty much had them home. So my schedule in the summer isn’t what the school year gonna look like though.
Cara Harvey 00:12:58 If you have been following me on Instagram, I shared the other day that we’re thinking about not full time, part time ish RV ING depending on our work schedule Next school year when my oldest goes to college. And that’s going to mean homeschooling for me for the year. So that’s going to that’s a whole new beast. And we’ll worry about that schedule when we get there. But currently my kids are traditional school, so I want you to think about the schedule that you have, and I want you to set time blocks around what you need. So I’m going to tell you mine always customize and do your thing right. I go through and I ask myself for the month of August, September, whatever month you’re looking at, what are the goals that I have for my business and the tasks I need to work on? Step one and then I want you to batch them together. Okay, look, I have a chunk of podcast tasks. I have a chunk of social media tasks. I have a chunk of launch tasks.
Cara Harvey 00:13:42 I have a chunk of administrative tasks. I have a chunk of content. Right? Kind of put them all together. And then what you’re going to do is ask yourself, how many time blocks a week do I need on each of these? Now, during the school year, I typically do one time block per thing I have about, I would say like eight eight chunks in my business. So I get in about one time, block each and then I leave two for buffer. All right. But you might have more or less. There are some weeks where, some at conferences coming up. Right. Those get more of my attention. And then there are some times where the summit, for example, doesn’t get any time blocks, and then in the summer it gets like one every month or something like that. So you can customize it. But I want you to go ahead. On Sundays, Fridays, whenever you’re planning your next week, and I want you to chunk out your themes, what do I need to get done for next week and what themes do I have so I can block them out? Do you have a podcast day, etc.? Maybe you only have nap time to work.
Cara Harvey 00:14:33 Okay, so during nap time pre-plan I will talk pre-planning something blue in the face. What things do you need to pre-plan to get done? I then will go through and I will pre assign my micro three. These are the three tasks I want to do per time block when it comes to work. This is so helpful for your back to school work because you’re going to be overwhelmed. You’re going to say, oh, there’s so much work I didn’t do over the summer. I need to catch up. I’m trying to get back on my schedule. Yes, if you pre-plan it, then you don’t have to think. So today I showed up. I sat down and I wrote down for myself three tasks I had to get done. I had four, actually four very small tasks. I had to edit something. I had to submit something for coaching with my coach. I had to record this podcast episode, and I had to do some reach outs and informational stuff for the conference. Okay, that’s like what I had to do.
Cara Harvey 00:15:19 So I didn’t think about that. I sat down, I got started, and then I was like, what am I supposed to do next? Oh, look, Kara from Sunday had made this plan. I know exactly what I need to do. What this also is going to allow me to do is have some flexibility and some good routines of what do I do? These are the routines I want you to ask yourself. And I think we don’t think of them as routines. Right. But what do you do when you don’t finish everything in your time block? What do you do if you have extra time? So I’m going to do both. I have extra time. Today I was supposed to be on another podcast. Unfortunately, I had to get cancelled for personal reasons so I just got an hour back. It is very easy if I don’t have a routine around. What do I do when that happens to be like, let me go watch TV, let me go do something for my home, whatever, and I can.
Cara Harvey 00:15:56 But that’s not the routine I’ve made, because I know that this is the time that I have to work. So my routine is I’m going to go back to yesterday and I’m going to look. Were there any work tasks that didn’t get done yesterday that needed to get done? I have two I have two things I didn’t do yesterday that I needed to complete. So that’s what I’m going to do when I’m done recording this podcast in that hour. I also will then say, there’s nothing say I miraculously finished all of my things right? I will then say, great, what’s next on my list for today? So I can try to get ahead a little bit and I’ll work on what’s in my next time block. If it’s like like it’s the morning when I’m recording this, right? So I have an afternoon time block. If it’s the afternoon, I’ll say, hey, what do I have in my next time block? They’re moving forward and then say, I did it right. Say I caught up on yesterday’s tasks.
Cara Harvey 00:16:39 I finished everything for today early and I have the time. I then will go to my overflow list, which is stuff that I want to get done that isn’t super urgent, but it needs some attention and I keep putting it off because it’s not urgent. Right? This might be a lot more administrative stuff for me a lot of times, or even it’s decision making or thinking or dreaming, I will go to my overflow list. Do you have a routine around keeping an overflow list? I want you to think about these systems and routines as ways to run your day. If I didn’t know what I was supposed to do when I had this extra time, what am I going to do? I’m probably going to waste my time. You need to systematize everything you do, all right? You need to create these systems so that when Back-To-School season is here, you’re not feeling overwhelmed with everything you didn’t do this summer. I want to pause real quick and invite you to an absolutely free webinar that I’m doing on August 28th that is going to help you find seven hours to work on your goals without feeling like you have to get up early or stay up late.
Cara Harvey 00:17:34 I know that it can feel challenging to find the time in your schedule to work on all the things you want to work on, so I’m going to be going through my method that has four parts to it to allow you to create a plan for yourself for September and beyond. That will help you not put the goals on the back burner. I know that you created these amazing goals in December. You set down, you were so excited. And then January hit. Still a little excited. And now we’re getting ready to go into September soon. How many of those goals have you accomplished? Do you need help figuring out how to find the time? That’s what we’re going to talk about at this workshop. If you go to a purpose driven romcoms seven hours, you can get your absolutely free seat, sign up, it’ll get you access to the replay if you can’t get on live. And we’re going to talk all about how to find that time without sacrificing your sleep, without feeling the mom guilt that you should be doing something else, and without burning out and hustling all the time.
Cara Harvey 00:18:22 It’s possible, and we’re going to talk about it. Go to a purpose driven romcom set seven hours and I’ll see you there. The last kind of piece of routine tips I’m going to give you getting into Back to School is I hope you’ve created some sort of transition plan, and if you haven’t, now’s the time to do it. The first day my kids are back at school, I’m not scheduling anything. I’m using that as my buffer day. That’s my rest day. That’s my relaxation. That’s my no one is in the house and it is quiet and I’m going to do whatever I want I might go meet up with a friend for coffee. I might clean my house, I might read my book, I might work, but I gave myself a transition day. That is really important. Now, the day after that, I’ve scheduled a webinar because I am ready to get this next cohort of the Purpose Driven Mom Club going. So we’re going to link that up in the show notes. Oh, I want to say that link is ready.
Cara Harvey 00:19:05 At this time I think I don’t even know what the URL is. So we’re just going to put it in the show notes. Or you can send me a DM on Instagram at A Purpose Driven Mom. Actually, let me make it up right now. You can go to I think it’s going to be my seven hours webinar, so you can go to a purpose driven mom.com/7 hours and get a free seat at this webinar that I’m hosting. I think it’s August 27th. See, this is the problem with doing things in the future. I’m like, wait, is that the right day? So I’m going to remember that a purpose driven mom.com/7 hours, I’m gonna be doing a free workshop, and we’ll be opening up doors to the Purpose Driven Mom Club for our fall cohort. But see how I didn’t do that on the first day back? I’m doing it on the second. Even maybe the third. I might even push it back a day, right? Because I need transition and you need a transition routine as well.
Cara Harvey 00:19:42 You need to have this place where you’re saying to yourself, I can breathe for a minute, and now I’m back and I can get on track. Okay, we’ve talked about your bookended routines that you have for you. We talked about your time for work. And I just want to give you one other recommendation that really helps me when it’s back to school season, because I’m trying to do a ton of stuff, is making sure I have a transition routine for picking my kids up. I need this for me because I’m going from, all right, my work is done. I’ve got to go to the next thing, I’ve got to go to the next thing. I’m overwhelmed. My brain, you know, is already still thinking I have a work closeout. And so at the end of each workday, I go through my list, I see what’s done. I see what’s not done, I move things to where they need to go, and I kind of close up my day. Create a routine around closing up your workday.
Cara Harvey 00:20:26 Whether it happens at the end of nap time at 9 p.m., whenever it is for the next day, and then I also even if, say you work at at night when the kids go to bed, right, because your kids are little or whatever it is, if you have any sort of transition where you’re picking up from preschool or primary school or whatever it is, give yourself a couple of minutes. Sometimes I’ll do a meditation, I’ll do a prayer. I will walk two laps around my pool in the backyard. Like I just give myself outside time so that I’m not going right from work to home. And I gave this recommendation my husband, actually, because he was a principal for a while and we were struggling a little bit with he was just coming home. He was on the phone the entire ride home, right, talking to parents or whatever he had to handle for the day. He was a principal of high school, coming in, eating dinner, and then he was handling stuff. There was no off.
Cara Harvey 00:21:08 And I understand this because when I worked at a charter school, we were on call. They gave us phones, cell phones, and we had to be on call until 9 p.m., which meant kids could call us on that private number for homework help. Parents could call and ask questions, and it was exhausting. I get the theory behind it, but it was exhausting because there was no separation for me. And so we were struggling with this a little bit. And I said, you know, you need some separation. Like, this isn’t good. It’s coming home, it’s impacting the family. You know, we’re not having time. What can we do? And I just said to him, this might be good to like sit in the car for five minutes before you come in the house, put on a song, or just sit in silence before you come in, right? And that really helped him kind of mentally say, hey, workday is done. I’m transitioning to dad now, and I think that’s very important.
Cara Harvey 00:21:49 I do this before I pick up my kids. I pick them up around 330. I try to stop my workday at three so that I can have a half an hour to do, go through my closing checklist, what got done, what needs to get done tomorrow, etc. and then just chill. Just maybe I’ll make another cup of coffee. Maybe I’ll sit outside, just give myself some time. So for my nervous system to kind of calm down before I’m then mom and I’m on demand over and over and over. Right? I want you to create these routines for yourself when the school year starts so that you can have a sustainable business, you can take care of yourself, you can have a sustainable life, and you can have time and space for your goals and your dreams. Because what happens is we get to the end of the night when we don’t have these routines. We’re so exhausted we don’t want to work on anything. This is a productive way to get ahead of it. Make routines for yourself.
Cara Harvey 00:22:33 Show notes for this episode are going to be at a purpose driven romcom podcast for 19. And again, go sign up for the workshop that I’m doing at the end of August. I would love to see you there. And if you’re interested in the Purpose Driven Mom Club, you want more tips? You’re like, I know I need this going into the school year. Go to a purpose driven mom.com/club. We have a waitlist and an application set right there for you that you can fill out to get on the list for early admission into the club so we can help you before we even open up the doors. Thank you again for listening and have a great one. Thanks so much for listening to this episode of the Purpose Driven Mom Show. If this episode served you in any way, we would really appreciate it if you headed over to wherever you listen to podcast, hit that five star and leave a review and a rating. That’s how more moms can find us and we can grow our community. If you had a tip or an make sure you come over and tag me at a Purpose Driven Mom on Instagram and share it with your friends.
Cara Harvey 00:23:21 The best way for us to get this message out there of less hustle and less shame and more intentionality, is for you to share it with people you know need to hear it. Thanks for listening. We appreciate you and I can’t wait to connect with you more outside of the podcast.
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