EA - COI policies for grantmakers by Julia Wise

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Welcome to The Nonlinear Library, where we use Text-to-Speech software to convert the best writing from the Rationalist and EA communities into audio. This is: COI policies for grantmakers, published by Julia Wise on November 10, 2023 on The Effective Altruism Forum.Part of this project on reforms in EA. Originally written July 2023I think grantmaking requires additional steps beyond a standard workplace-based conflict of interest policy. Those policies are designed to address "What if you give a contracting job to your brother's company?" or "What if you're dating a coworker?" They are not designed for things like "What if everyone in your social community views you as someone who can hand out money to them and their friends?"Related:Power dynamics between people in EAI think grantmaking projects should have a COI policy that applies to full-time, part-time, and volunteer grantmakers and regrantors. It could also be useful for people who are regularly asked their opinion about grant applications or applicants, even if they don't have a formal role as a grantmaker.Things for grantmakers to rememberPower is tricky. Smart, caring people have messed up here before.Think about what looks unethical from the outside as well as what you judge to be unethical. You might not be a good judge when it comes to your own decisions, and others will make judgements based on what things look like from their perspective.A written policy doesn't cover everything. You might notice situations that feel a bit icky to you. I suggest bringing those up with someone at your grantmaking project to get some help figuring out what to do.Example policiesSeveral of these are linked from the org websites or fromthis discussion. Some other organizations have COI policies that are mostly about relationships between their own staff, rather than between grantmakers and grantees.EA Funds policyACE policy on COIs by grantmaking committeeRethink Priorities policyExample from Charity Entrepreneurship'spolicy of something to avoid:"A Director who is also a decision-maker of a separate organisation who stands to receive a benefit from CE, such as a grant. To an external observer, it could look like the Director used their position as a Director of CE to secure a grant for the other organisation, which otherwise would not have received such a grant."From another grantmaking program: "We ask you to flag conflicts of interest, but they aren't a knock-down reason that we won't fund a grant. You can propose funding for friends, coworkers, employees, and even yourself. We will screen these proposals more carefully. . . . You shouldn't let a potential COI deter you from submitting a promising grant, we just want to know! The main COIs we view as insurmountable are grants to romantic partners."Draft policy for the Long Term Future Fund (with discussion in the comments that may be useful)Things for grantmaking projects to consider when writing a policyOften people will know more about projects they're close enough to have a conflict with, and I can see valid reasons to use that info. There may be ways to consider their input without having them involved in the final decision; for example they could share information/opinions but not participate in any final voting/recommendation on a grant.Possible elements for a policy to includeWhat kind of relationships should be disclosed, even if they don't require recusal? (For example I suggest that being friends or housemates should be disclosed, but doesn't require recusal.)What kind of relationships require recusal?Types of relationships to think aboutDoing paid or volunteer work for the grantee projectBoard member of the other projectHousemate / landlord / tenantClose friendsFamily memberCurrent romantic or sexual partnerPast romantic or sexual partnerYour partner or close family member has a COI with the granteePeople who owe you money, or vice versaPeople who run a project that's competing wi...