Online meetings made easy in Primary Care
Course: https://mailchi.mp/91c7c41991ed/videoconferenceprecourse
Why have online meetings
- Transport / distance
- Time
- Remote/home working
- Disability
Types of meeting
Advantages
- Obvious -- cuts out travel time and parking -- but these can be big issues
- Increases attendance, reduces the cost
- People can watch the recording if they couldn’t come -- don’t even need to be available at the time of the meeting
- Actually superior experience in some aspects -- can hear well, shared screen for content, slides, cocreation in documents -- these don’t need to be big meetings…
- Sometimes you are enhancing or replacing a big meeting.
- But can replace smaller meetings and telephone calls
What equipment do you need for an online meeting? Online Meetings for Primary Care
You can start and host a meeting with just your laptop with webcam or tablet
If you just want to get started and give it a try. But if you want to run an effective hybrid meeting:
Host
- Space -- regular or ad hoc
- Online meeting system: Zoom -- https://bit.ly/eGPlearningZoom
- Data -- 2gb broadband minimum 3G
- Laptop/ desktop ideal:
- Processor: minimum with 1ghz processor (however I would recommend at least an i3 2 ghz processor or higher)
- Memory: 2gb ram minimum 4gb ram ideal or more.
- Hard drive space: If you want to record your meetings then you will need approximately 1gb hard drive space per hour of meeting time recorded.
- Webcam
- Logitech C920HD- https://amzn.to/2m7y7vd
- Owl meeting hub: https://amzn.to/2RlxKcZ
- Microphone
- Omnidirectional: https://amzn.to/2m7wGwP
- Blue Yeti Microphone: https://amzn.to/2nOYwOV
- Projector or TV
- Speaker
- Beetron: https://amzn.to/2slrqbB
- Anker Soundcore 2: https://amzn.to/30LXItm
- Stands
- Gorilla pod- https://amzn.to/2OmDpOz
- Manfrotto tripod: https://amzn.to/2n7sVHQ
- Switchpod: http://bit.ly/2RFche6
- Connectors
- USB 3.0 multiport: https://amzn.to/2n9f7MY
- Hdmi
- Usb cables: https://amzn.to/2nJvWhC
- Mini display port: https://amzn.to/2IVJE8Q
Attendee
- Smartphone or tablet
- Headphones
Course: https://mailchi.mp/91c7c41991ed/videoconferenceprecourse
Other rolesChair
- Keep timing of the meeting,
- Agenda
- Coordinates people in the meeting room.
Coordinator
- Ensures the tech works
- Screen share
- Coordinates online attendees -- hands up!
- Chat
Recorder
- Keeps minutes -- separate or on screen
- Action log
Checklist: https://drive.google.com/file/d/1FUo18oEnft1AcSj2lQ5xAox-a10S70vv/view?usp=sharing
EtiquetteBefore
- Switch off distractions, notice